We are a fast-growing, thriving, mid-sized IP firm that originated in the mid-80s. We are proud to boast a family-friendly culture, a casual dress code, and a very convenient commute to those living in the suburbs of Montgomery County. We serve a diverse client base, which includes small start-up companies, academic institutions, and Fortune 500 companies having some of the world’s largest IP portfolios. This client base values our knowledge, experience, and commitment to their objectives.

We are seeking a full-time, non-exempt, Docketing Assistant to both manage and maintain the docket for the Intellectual Property practice. This role attends to the day-to-day docketing functions of domestic and foreign patent prosecution, trademark, and copyright practices.

*Please note this position requires commuting to the local Gaithersburg office two times a week*

JOB DESCRIPTION

  • Reviews all incoming mail related to trademark or patent matters;
  • Analyzes and calculates applicable deadlines and response dates;
  • Enters all deadlines in docketing software;
  • Forwards docketed matters to applicable attorney/staff for appropriate response;
  • Develops, implements, and improves docketing procedures;
  • Maintains files in accordance with attorneys’ respective document retention policies;
  • Assists in daily quality assurance review for trademark and patent filings;
  • Runs customized dockets reports/status reports for attorneys and staff as needed;
  • Opens new client matters in our paperless docketing, billing, and document management systems;
  • Reviews and clear U.S. and international trademark and patent dockets on a daily basis;
  • Advise attorneys of issues relevant to clearing the docket, and remove when appropriate;
  • Assist in quality assurance review for trademark and patent filings by noting and referring any errors or omissions observed during the normal course of docketing duties;
  • Maintain and update foreign and U.S. trademark and patent prosecutions in our docket systems to track deadlines associated with obtaining and maintaining foreign and domestic trademarks and patents;
  • Assist in checking and updating the status of trademark and patent cases with the U.S. Patent and Trademark Office, third-party web sites, and foreign patent offices when appropriate;
  • Perform electronic interactions with the U.S. Patent and Trademark Office as well as foreign and international intellectual property entities (e.g. searches, status checks, electronic filings); and,
  • Other duties as assigned.

QUALIFICATIONS
Successful candidates must possess the following:

  • Bachelor’s degree preferred, some college required
  • Minimum of 1 year of office experience, prior patent docketing assistant preferred
  • Proficiency in the Microsoft Office suite
  • Solid word processing/data entry skills
  • Ability to multi-task efficiently

For consideration, applicants should submit both a cover letter with salary requirements and a resume.